We might be in the twenty-first century, but the need for printers hasn’t elapsed entirely. I like to think that I manage a paperless business. But, the truth is, something crops up every month or so that I need to print. Call me old-fashioned. So, if you’re going to need a printer, what’s the best small office color laser printer that money can buy?
Let’s run through the factors to consider when shopping for laser printers, along with my top picks. You’re sure to find one that will suit your budget and your printing requirements!
By the way, if you’re looking for a desktop computer to go with your printer, check out this article: The Best Desktop Computers for Home Office.
This post contains affiliate links and I may be compensated, at no additional cost to you, if you make a purchase after clicking on a link.
If you’re short on time, here are our top 3 picks for the best small office color laser printer.
I’m not much of a tech whizz and let’s face it, buying a new laser printer isn’t as exciting as buying a new phone. It’s tempting to get the first affordable option with decent reviews. But, even if you’re not going to read a 100-page guide about printers, make sure you know the basics.
First off, you might be wondering what the difference is between a laser and an inkjet printer. Basically, inkjet printers use ink droplets to print, while laser printers use toner — this is a much cheaper option but results in lower quality. Here’s a great video on the pros and cons of inkjet vs laser printers.
Unless you need professional posters, a laser printer will probably do just fine for the odd document and creative project. But how do you know which is the best small office laser printer to choose?
We’ve already established that laser printers are a more affordable option than inkjet printers. For color laser printers, the cost per page (CPP) of printing is around $0.12 to $0.15. This remains roughly consistent between printers, so focus on the cost of the printer itself.
Also, always check the price of refill cartridges before purchasing a printer. Cheaper printers sometimes require more expensive cartridges, which can ramp up costs.
These days, printers can do far more than just print. Do you want wireless connectivity to print straight from any device? A memory card reader? A touchscreen?
Some printers also support different types of media, like cardboard, envelopes, or glossy paper.
The features that matter to you will depend on what you plan to use your printer for, but rest assured, there are some impressive capabilities.
If you’re interested in a printer with fancy technology, you might also want to consider a device with multiple functions.
I use the scanner on my printer almost as often as the printer, so I couldn’t imagine having something without that capability. Similarly, some printers double as a photocopier.
If you’re still not entirely certain which printer to choose, have a look at The Best Home Printers for Small Business & Home.
Without further ado, let’s get to it — the 7 best small office color laser printers. We’ve also thrown in a few all-in-one options in case you’re also wanting to scan and copy.
Features | Has flexible paper handling, prints 19 pages a minute, built-in wireless, USB interfaces
This machine is slightly larger than a home printer but smaller than an office printer. Users say it’s perfect for home office use.
It has a Toner Save Mode and you have the option of choosing a High-Yield toner. This makes color printing even more affordable.
Dimensions of 18.1 by 16.1 by 9.9 inches make this device fairly compact and useful if you have limited space.
Features | Capacity up to 250 pages, wireless, two-sided printing, 24 pages per minute.
If you’re looking for a full range of capabilities, this Lexmark printer won’t disappoint. It can connect to ethernet, USB, and WiFi devices while printing high quantities of paper very quickly.
The C3224dw is also good at handling color. Lexmark’s Unison toner provides vibrant color for up to 1500 pages, helping you go as long as possible without having to splurge out on top-ups.
Yet with a size of 15.5 by 16.2 by 9.6 inches, this is a printer that slots in effortlessly on most desks.
The only thing it doesn’t have is a scanner, but there are always phone apps.
Features | Wireless, touchscreen, USB port, WiFi connectivity.
The HP LaserJet Pro is a buffet of special features. Double-sided printing, Wi-Fi and Ethernet connectivity, a USB port — and you can control it all from a colored touchscreen or the dedicated smartphone app. What’s not to like?
Whatever you want to print, the M454dw will probably manage the job. It can handle everything from envelopes to double postcards to A5-size paper.
The icing on the cake? There’s a suite of embedded security features to keep you safe from being an entry point for hackers.
Features | Comes with a phone app, wireless, double-sided printing, has its own hotspot.
Canon might be better known for its cameras, but this printer doesn’t disappoint. It prints pages in just 10.3 seconds, can print on both sides, and even produces beautiful photos.
One standout benefit of a Canon printer is the ability to print directly from your phone through the free printing app. If you don’t fancy downloading another app you’ll only use a couple of times a month, you can also use the standard wireless feature.
Since the LBP622Cdw boasts its own hotspot, you can connect quickly and easily.
With dimensions of 17.2 by 16.8 by 11.5, it’s slightly larger than the above printers but will still fit nicely on most desks.
Features | Security features, high-resolution printing, prints envelopes, WiFi connectivity.
The 6510 certainly isn’t the smallest or cheapest item on this list — it has dimensions of 13.7 by 16.5 by 19 inches and will set you back a few hundred dollars. But if you know you’ll be doing a lot of printing, you certainly won’t think it’s a waste of space.
Designed for serious users, this Xerox printer can handle resolutions up to 1200 x 2400 dpi (aka more than enough for most people). It can even print envelopes, which is pretty cool.
Connect using WiFi or using AirPrint, Mopria, or Google Cloud Print, all of which are built into the machine
There are also special security features to keep your sensitive data safe, including a Secure Print.
Features | Multifunctional and versatile, a wide range of paper support, USB port, WiFi direct.
This is a business printer but if you are running a business from home, then the cost is worth the investment. You can print in color, copy, and scan.
It boasts its own WiFi, a USB port, ethernet, and as a bonus – voice-activated printing.
Features | Environmentally friendly, color touchscreen, copying and scanning capabilities.
The Lexmark MC3224dwe is one of the few options that doubles as a copier and scanner, so you’ll automatically be getting more bang for your bucks.
If that weren’t enough already, the long-lasting toner is designed to benefit both you and the environment. When you need to refill, you can use the recycling program to buy new ink at a cheaper cost.
With dimensions of 15.5 by 16.2 by 12.1 inches, it should fit on most desks without too much trouble.
Whether you plan on becoming a once-a-month printer like me or a power user, you’ve hopefully found the best small office color laser printer to suit your lifestyle. You never know when a printer will be required in your hour of need, so thank me later.
If you found the printer of your dreams, please share this article with others and help them do the same!